Have you wanted to participate more? Put your stamp on something?
Think you could do something a little better?
We’re looking for nominees for the PTA Board – President, Vice President, Secretary, Treasurer, Historian, Auditor, and Financial Secretary
We’re looking for you! Make your kids’ school a little better place!
While it feels like the school year just started, Mission PTA has begun the process of identifying PTA officers and volunteers for the 2019-20 school year.
The first step was the election of the Nominating Committee at the January PTA meeting. Per the Mission PTA bylaws, the committee will meet and discuss potential candidates for the seven elected positions on the Mission PTA Executive Board. They will then make official nominations for next year’s slate of officers.
The elected PTA officers include:
- President
- Vice-President
- Secretary
- Treasurer
- Financial Secretary
- Auditor
- Historian
If you are interested in serving in any of these positions (see descriptions below)—or know someone you think would be a good candidate—please contact one of the individuals on the Nominating Committee by 3/4/2019. The members of the Nominating Committee are:
- Jenn Gutierrez
- Monica Burlando
- Greg Flagg
The committee can be reached by emailing nominations@missionpta.org.
As directed by our Mission PTA Bylaws, the Nominating Committee will recommend one individual per position for the ballot. These nominations will be posted by Friday, 3/29/2019. The election for the seven PTA officer positions will be held at the PTA meeting on 4/30/2019. Additional nominations can be made from the floor at that meeting.
The PTA members present at the meeting on 4/30/2019 will vote by secret ballot for their preferred candidates. The results will be announced by the close of the meeting. Only individuals who have been members for at least 30 days are eligible to vote. So, if you want to have a say in selecting next year’s PTA officers, please make sure you join no later than 3/31/2019.
Volunteer Positions
At last count, there were more than 35 official volunteer positions on the Mission PTA! We couldn’t do all the awesome things we do without the dedication of these individuals. If you would like to get more involved with PTA, please keep an eye out at Open House for more information on the available volunteer positions for the next school year. There are opportunities to fit any schedule and level of commitment. We welcome all the helping hands we can get!
Elected Officer Job Descriptions
President
- Oversees and coordinates the work of the executive board
- Presides at PTA executive board meetings and general PTA meetings
- Serves as the official contact, communicator, and representative of the PTA
- Designated as an authorized signer for PTA checks, contracts, and authorizations for payment
- Serves as ex-officio member of all committees (except the Nominating Committee)
- Works with other PTA leaders to connect families, school, and community to support student success
Vice President
- Works as the primary aide to the president
- Performs the president’s duties in his or her absence
- Carries out other duties as assigned
Secretary
- Takes minutes at PTA executive board meetings and general PTA meetings
- Co-signs formal papers with the president (including authorizations for payment, resolutions and formal letters)
- Handles PTA correspondence as directed by the president
- Maintains and preserves PTA records and important documents to pass on at the end of the term
Treasurer
- Maintains permanent records to track funds and financial transactions
- Prepares annual budget for adoption by PTA
- Pays all PTA bills as authorized by PTA
- Keeps an accurate record of receipts and disbursements in a ledger
- Prepares reports for every PTA meeting and an annual financial report
- Ensures taxes and reports required by PTA bylaws, insurance, or federal and state governments are completed and submitted by the due dates
Financial Secretary
- Works closely with the treasurer in handling PTA funds
- Make deposits at the bank
- Keeps a record of all receipts
- Prepares monthly and annual financial reports
Auditor
- Prepares a yearly audit and presents a written report to the executive board and PTA
- Audit the books and financial records of PTA
- Be responsible for verifying all necessary report forms required by PTA (insurance, tax returns, etc.) have been completed and filed by due dates
Historian
- Assembles and preserves a record of the activities, achievements and volunteer hours of the PTA.
- Displays or presents a brief overview of the PTA year at a meeting near the end of the school year
- Highlights PTA activities in school hall/office
